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Data Protection Declaration (May 2018)

1. Office responsible and data protection officer

The office responsible within the meaning of the data protection law is:

MELES Insurance A/S (captive insurance company)
Helseholmen 11
2650 Hvidovre

Tel.: +45 36 77 79 00
Fax: +45 36 77 99 00
Email: info@meles-insurance.com
Website: www.meles-insurance.com

The name and the contact details for the data protection officer at MELES Insurance A/S (captive insurance company) are:

Data Protection Officer
Thomas-Dachser-Str. 2
87439 Kempten


2. Recording of general data and information

Every time visited, this website records various general data and information. These general data and information are stored in the server’s log files. It is possible that the following are recorded: (1) the type and version of browser used, (2) the operating system used by the accessing system, (3) the internet site from which the accessing system accesses our internet site (called referrer), (4) the sub-websites that link to our internet site via an accessing system, (5) the date and time the internet site was accessed, (6) the internet protocol address (IP address), (7) the internet service provider of the accessing system and (8) other similar data and information that act as an emergency response in the case of attacks on our IT systems.

In using these general data and information, it is impossible for MELES Insurance A/S (captive insurance company) to determine your identity. No profiling is carried out. The reason we need this information is rather to ensure that we keep the contents of our website up to date, that we optimize the contents of our website and the advertising for this, that we guarantee the permanent functionality of our IT systems and the technology of our website as well as to ensure that we are able to provide law enforcement authorities with the necessary information for prosecution in the event of a cyber-attack.

MELES Insurance A/S (captive insurance company) analyzes these anonymously recorded data and information on a statistical basis with the aim of increasing data protection and data security in our company. We save the anonymous data in the server log files separately from all the personal data that you have provided us. The legal basis for the temporary storage of the data and the log files is Art. 6 Para. 1 f) of the GDPR.

3. Data processing upon first contact

You can contact us using the contact form provided on our website or via the email address that you will find in our imprint. If you use one of these channels to contact MELES Insurance A/S (captive insurance company), we automatically save the personal data that you have given us. Such personal details given to MELES Insurance A/S (captive insurance company) on a voluntary basis are saved to process your inquiry and/or for the purpose of getting in touch with you.

MELES Insurance A/S (captive insurance company) allocates the inquiries and related personal data to the technically responsible office within the MELES Insurance A/S (captive insurance company) group, usually the national branch of the subsidiary of the inquirer, for processing and use, and exchanges the data with this branch. It is possible that data can be exchanged with third countries such as the USA in this connection.

The legal basis for the processing of the data for contract initiation or execution is Art. 6 Para. 1 b) of the GDPR and in all other cases Art. 6 Para. 1 f) of the GDPR. The legal basis for data transfer to a third country is Art. 49 Para. 1 b) of the GDPR.

4. Cookies

This website uses cookies. Cookies are text files that are placed on a computer system and stored in that system. By using cookies, MELES Insurance A/S (captive insurance company) is able to provide you with user-friendly services that would not be possible if the cookies had not been placed. Cookies enable us to recognize the users of our website. For example, the user of a website that uses cookies does not have to enter his/her login data every time he/she visits the website, because these are taken from the website and the cookie placed by the website on the computer system.

Our website uses the technology of etracker GmbH, Erste Brunnenstrasse 1, 20459 Hamburg (www.etracker.com). The data are collected and stored for optimization and marketing purposes. These data are used to create user profiles under a pseudonym. Cookies can be used for this. The cookies enable recognition of the internet browser. The data collected with etracker technologies are not used to identify the visitor of this website personally and are not combined with personal data of the carrier of the pseudonym without the individually granted consent of the person affected. No profiling is carried out. The collection and storage of data can be objected to at any time with future effect.

You can prevent the placing of cookies by our website at any time by means of a corresponding setting of your internet browser and consequently prevent the setting of cookies on a permanent basis. In addition, cookies that have already been placed can be deleted at any time via an internet browser or another software program. This is possible in all standard internet browsers. However, if you deactivate the placing of cookies in your internet browser, not all the functions of our website will be fully available to you in certain circumstances. The legal basis for the processing of personal data using cookies is Art. 6 Para. 1 f) of the GDPR.

5. Data transfer to third parties

Access to personal data is technically possible for service providers and contracting parties that we employ for the operation of our website. These external service providers are obliged to use your personal data only for the purpose of providing the services that we require or for other purposes in compliance with our instructions.

MELES Insurance A/S (captive insurance company) is responsible for ensuring that you are informed about your rights as a person affected within the context of the valid data protection laws. You can address any inquiries or complaints regarding your personal data to MELES Insurance A/S (captive insurance company).

Apart from the aforementioned data transfer, we do not transmit, sell or market your personal data to third parties such as other companies or organizations unless you have given us your express permission to do so, or the transmission is required for us to be able to fulfill our contractual duties to you, the user of our website.

6. Storage period of data

The criterion for the duration of the storage of personal data is the relevant statutory storage period. Once this deadline has expired, we routinely delete all the corresponding data insofar as they are no longer required to fulfill or initiate a contract.

If the reason for storage no longer applies or if the storage deadline set by the European regulator or another relevant legislator should expire, the personal data are routinely blocked or deleted in accordance with statutory provisions.

7. Your rights

As a person affected, you are entitled to the rights as set out in Articles 15-21 of the GDPR vis-à-vis MELES Insurance A/S (captive insurance company) if the prerequisites set out therein have been fulfilled. These are the rights to information (Art. 15 of the GDPR), correction (Art. 16 of the GDPR), deletion (Art. 17 of the GDPR), restriction in processing (Art. 18 of the GDPR), data transfer (Art. 20 of the GDPR) and the right to object (Art. 21 and 22 of the GDPR). In addition, you have a right to complain to the supervisory authority pursuant to Art. 77 of the GDPR.

The protection of your personal data is important to us MELES Insurance A/S (captive insurance company) ("MELES"). The processing of your personal data such as your name, address, email address or your telephone number is always carried out in compliance with the General Data Protection Regulation (GDPR) and the country-specific data protection provisions that apply for MELES.

The aim of this Data Protection Declaration is to inform you of the type, scope and purpose of the personal data that we collect. In addition, we should like to inform you of your rights. If we want to offer you special services via our website or elsewhere, and if there should be no legal basis for the necessary processing of the data in this connection, we shall obtain your consent.

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